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Manager's Weekly Memo
The City Manager's Weekly memo is weekly message sent to the City of Fair Oaks Ranch City Council as an overview of important news and happenings on the Ranch. This City provides this memo to residents as an essential communication tool, keeping our residents informed about the latest updates, projects, and events happening within our city. The City Manager's Weekly Memo provides a broad overview of municipal operations, public works, community activities, and important notices. We value transparency and strive to keep our community engaged and informed.
To view, simply click on the week you are interested. Downloadable versions are also available. To view older versions of the memo, please visit the Archive Center.
This Week at a Glance
- The City and ESD4 are submitting improvement plans to ISO/Verisk to maintain the City’s current 03/3Y fire protection rating, avoiding a proposed downgrade.
- Mayor Maxton, Chief Smith, and Judge Dullnig were each featured on podcasts highlighting City leadership and community perspectives.
- Voter registration for the November 4 election closes Monday, October 6; early voting runs October 20–31.
- The Municipal Development District meets October 8 to review the Gateway Feature, financial reports, and elect officers.
- The Planning and Zoning Commission meets October 9 to consider land use and zoning for the Elevated Storage Tank site on Ammann Road.
- Police Department prepares for National Night Out on October 7 and Trunk or Treat on October 25.
Updates from the City Manager
Insurance Service Office (ISO) rating
In July, the City received notice from the Insurance Services Office (ISO), now known as Verisk, that our public protection classification was scheduled for a downgrade from Class 03/3Y to Class 04/4X. ISO evaluates fire protection and water systems in communities nationwide and assigns a classification that some insurance companies use when setting property insurance premiums. A lower classification number generally indicates better fire protection, which can help reduce insurance rates. Not all insurers use ISO’s system. For example, State Farm relies on its own rating method. But, many still use ISO ratings.
Both Bexar County Emergency Services District No. 4 (ESD4), which provides fire and EMS service for Fair Oaks Ranch, and the City strongly believe the proposed downgrade is the result of reporting errors or misinterpretations. ESD4 received a similar notice for its own service district, and both organizations are developing improvement plans to address ISO’s concerns. These plans, which include additional documentation, proposed operational improvements, and water system enhancements, are being submitted with the expectation of maintaining the City’s current 03/3Y classification.
The City’s water system performed very well in ISO’s review, earning 34 out of 40 possible points even without factoring in the planned Elevated Storage Tank project. That score is expected to improve once the tank is in service. The identified deficiencies were almost entirely on the fire service side, where ESD4 is actively implementing corrective measures.
The City has retained an outside specialist to assist with the appeal and documentation process. Any change in the City’s classification — which we expect will be avoided — would not take effect until after June 2026.
Fair Oaks Ranch leaders appear on podcasts
City leadership have recently shared their voices and expertise on multiple podcasts.
Mayor Maxton appeared on Boost Boerne Business, hosted by Boerne Radio’s Baron Wiley. The September 13 episode highlighted the mayor’s background, from military service to his role as city leader, and his personal story of raising a family in Fair Oaks Ranch. He discussed the City’s 50th anniversary, its history and evolution from a homeowners association to a charter city, and the challenges of managing a community that spans three counties and multiple school districts. The interview also highlighted the City’s wildlife, golf club, community projects, and local businesses.
Chief Smith recently appeared on the Words of the Wise with Paige Arnone YouTube show. Chief Smith spoke about building trust, staying positive under pressure, and redefining wellness and leadership beyond titles. He shared lessons from decades of service, emphasizing the importance of leading with care, staying grounded in purpose, and fostering a culture that supports both the mission and the people.
Judge Darrell Dullnig discussed how municipal courts work and how he approaches cases in the State Bar of Texas Podcast (Apple, Spotify). Judge Dullnig currently holds the record for presiding over the highest number of municipal courts in Texas. His episode offered listeners an inside look at municipal court operations and the role of judges across the state.
City Updates
Election – November 4
The November 4 election is approaching. Texas will hold a constitutional amendment election to consider 17 proposed amendments to the state constitution. The Boerne ISD will hold for Voter Approval Tax Rate Election (VARTE).
Residents will cast ballots in the counties where they live. Here are a few key dates to keep in mind:
- Monday, October 6 – Last day to register or update your voter registration.
- October 20–31 – Early voting period.
- Friday, October 24 – Deadline to submit an Application for Ballot by Mail to your County’s Early Voting Clerk.
- Tuesday, November 4 – Election Day.
Boards and Commissions
Municipal Development District
The Municipal Development District will meet on Wednesday, October 8, at 4:00 p.m. in the Public Safety Training Room. The agenda includes reports on the Gateway Feature project, the quarterly financial and investment report, and the Marketing and Project Opportunities Subcommittee. Action items include the election of officers for FY 2025–26, reaffirmation of the District’s investment policy, updates to policy language for managing small-dollar project requests, consideration of posting meeting videos on the City’s website, the annual policy review, and setting upcoming meeting dates.
Planning and Zoning Commission
The Planning and Zoning Commission will hold public hearings and consider land use and zoning designations for the City-owned tract at 329 Ammann Road, the future site of the Elevated Storage Tank. The proposed action would amend the Comprehensive Plan’s Future Land Use Map to designate the 2.923-acre site as Community Facilities (CF) and establish the same CF zoning designation. This classification aligns with other City-owned property and supports development of the Elevated Storage Tank to improve water supply, pressure, and fire protection. Notices were mailed to nearby property owners and published in the Boerne Star; no public comments were received prior to the agenda’s release. The Commission will also elect a chairperson and vice-chairperson for FY 2025–26.
Quote of the Week
“Life is like riding a bicycle. To keep your balance you must keep moving.” — Albert Einstein
Department Updates
Public Works
Gateway Feature
The project has reached substantial completion and the City held a well-attended Ribbon Cutting Ceremony on September 26. As an added feature, the contractor provided multi-color backlighting (photos attached) to enhance the aesthetics of the feature at night and provide the capability of changing the color to match the season or for special occasions. CPS is expected to install a transformer and finish the electrical connection in the next two weeks. Additionally, the area has been seeded and the contractor is watering to promote vegetation growth.
Willow Wind/Red Bud Hill/Rolling Acres Trail Waterline Replacement
Progress continues in Raintree Woods. The waterline has been laid on Willow Wind and the contractor will begin work on Red Bud Hill next week. There will be a slight shift in the alignment of the new line on Red Bud Hill to bring the water main closer to the road to avoid vegetation removal and significant tree trimming along adjacent properties.
Annual Street Maintenance Program
JCM completed fog seal application on Dietz Elkhorn Road last weekend and is currently working on punch list items, including power washing driveways and mailboxes where overspray occurred.
In-house fog seal will start on Monday, October 6, on a section of Pimlico Lane and Turf Paradise. This area was marked in the plan to receive dual treatment, including asphalt rejuvenation and fog seal to restore the pavement condition. Crews have prepped both locations and are ready to wrap this up for the year. This work is expected to take two days to complete, with alternating lane closures while maintaining northbound traffic for the duration of the project. Later today, electronic signs will be set up and the attached detour map will be posted to normal social media channels to provide advance notification to residents.
Lastly, striping and raised pavement marker installation on the western end of Dietz Elkhorn Road will start on Monday, between 9:00am to 2:00pm to avoid school traffic. There will be no closures associated with this work. The contractor will have flaggers onsite to direct traffic around the work area as it moves down Dietz Elkhorn Rd.
WWTP Phase 1 Expansion
The 100% design plans have been received and are under review with staff. Staff continues working with Spirit Realty LP, the owner of the golf course property which Club Corp leases, to obtain sewer and temporary construction easements. Additionally, staff plan to present a resolution regarding the selected mitigation option (free tree giveaway) on October 16, and start coordination for the November 7 event.
Ammann Road Reconstruction
The consultant has begun working toward the 90% design plans with an expected submission date of December 2025. Staff is also reviewing a fee proposal to soften the northern curve and will gauge Kendall County’s interest in cost-sharing the expense. Due to the location of Boerne’s water plant, only a slight softening of the northern curve may be possible.
Dietz Elkhorn Road (East) Reconstruction
GVTC and AT&T continue relocating underground lines along Dietz Elkhorn Road which required a temporary lane closure today to investigate lines under the eastbound lane. No detours were required and flaggers were on site to direct traffic around the work area. CPS is expected to mobilize in the coming weeks to relocate the light pole near the Chartwell Lane intersection. Spectrum is finalizing its relocation design but has not provided a mobilization date. To mitigate further delays by the Corley Tract developer, staff has requested a proposal from the City’s consultant for design of the Dietz Elkhorn Water Line project. Staff plan to present the proposal to City Council for approval at a future meeting.
SAWS Emergency Interconnect
During the design phase, the consultant determined that the planned interconnect location at the intersection of Fair Oaks Parkway and the IH-10 Frontage Road was not feasible due to steel encasement of the SAWS main. It was also determined that utility easements would need to be acquired from Frost Bank. The 12-inch interconnect is proposed to be located at Leslie Pfeiffer Drive within existing utility easements and will replace existing 3-inch and 6-inch lines. Staff is engaging the Cinco De Mayo Restaurant developer who is interested in partnering with the City to upgrade the water line along the eastern border of their lot. Staff plan to present a design contract amendment, SAWS Interconnect Agreement, and potential cost-sharing agreement with the developer at a future City Council meeting.
Water Plant 5 Expansion
Tank design plans were submitted to TCEQ for approval on August 13. Approval typically takes about 90 days, and a revised project schedule will be requested from the contractor once approval is received. Staff plan to reach out to the Deer Meadows Estates HOA and nearby residents prior to mobilization, estimated in December, to share project information and notify them of expected construction traffic in and around Water Plant 5.
Rolling Acres Trail Drainage Improvements (CIP #4)
Staff has completed the preliminary hydraulic design and developed a hydraulic model for the project. Additional design alternatives are being evaluated, requiring further design adjustments and model runs. Once these alternatives are fully evaluated, staff will proceed with preparing plan sheets, quantity estimates, and cost projections. The completed deliverables will be submitted to the City’s General Engineering Consultant (GEC) for peer review to confirm design accuracy, cost estimates, and overall readiness for bidding and construction.
Other Maintenance Projects
- Building Maintenance: Painting continues inside the Public Safety Building, with several more offices completed. Once this task is completed, staff will begin working with a contractor to replace the carpet and flooring in selected areas of the Public Safety Building, including the PD training room.
- Generator Repairs: Staff coordinated generator repairs on the Fire Station 3 Generator. The generator had several trouble codes and is still under warranty with Holt Cat.
- ROW Maintenance: Staff mowed Fair Oaks Parkway and continue to water the newly seeded areas near the Tivoli Way project area.
Police Department
National Night Out
We’re just a few days away from National Night Out on Tuesday, October 7! Our officers and first responders are excited to visit neighborhoods across Fair Oaks Ranch. Don’t see your neighborhood on the list? It’s not too late to join—register your block and we’ll add you to the stops for the night.
Trunk or Treat
Our annual Trunk or Treat is happening on Saturday, October 25 at 6 PM at Fair Oaks Ranch Elementary! Bring the whole family for a night full of trunk-or-treating fun, music and games, tasty food, and a dog costume contest with a chance to win a prize. Come in costume, invite your friends and family, and get ready for one of the best nights of the year. You don’t want to miss it—it’s going to be a hauntingly good time!
This Week at a Glance
- National Night Out: A great evening connecting with residents across 11 neighborhoods alongside FORPD and ESD4 — complete with sirens, prizes, and visits from K-9 Vox and McGruff the Crime Dog.
- Staff recognitions: Congratulations to Kelsey Delgado for earning her PMP certification, Carol Vanzant for achieving her ICMA Credentialed Manager designation, and Amanda Valdez for her TMCA Deputy/Assistant Clerk of the Year nomination.
- City Council meeting: Includes second readings for UDC, Rolling Acres, and Financial Policy as well as new considerations for the Driveways ordinance (first reading), Arbor Day Tree Giveaway, Strategic Plan scope workshop, and FY 2025–26 Budget in Brief report.
- Community reminders: City Hall will be closed Monday, October 13, for Columbus Day; normal operations resume Tuesday, October 14.
- Upcoming events: The Police Department’s annual Trunk or Treat returns Saturday, October 25, at 6 p.m. at Fair Oaks Ranch Elementary.
Updates from the City Manager
Great evening for National Night Out
On Tuesday, Mayor Maxton and I were privileged to join Chief Smith and the entire Fair Oaks Ranch Police Department for National Night Out. We also welcomed our partners from Bexar County Emergency Services District No. 4 (ESD4) for a wonderful evening of fellowship and connection with our residents.
In just two hours, our public safety teams visited 11 neighborhoods, bringing smiles, sirens, fun prizes, and even a few special guests — K-9 Vox and McGruff the Crime Dog. The warm hospitality extended to us by each neighborhood was deeply appreciated. On behalf of my family, our staff, and our first responders, thank you to everyone who opened their homes, hosted gatherings, and helped make this year’s event such a success.
City celebrates several staff recognitions
The City is rooted in a culture of excellence and continuous improvement. Our staff excels each day both collectively and individually, and this week, we are proud to recognize three outstanding achievements from our team.
Kelsey Delgado
Project Manager Kelsey Delgado has earned her Project Management Professional (PMP) certification through the Project Management Institute (PMI), one of the most respected credentials in the field. The PMP recognizes professionals who demonstrate advanced knowledge in leading teams, managing resources, and guiding projects through change.
Earning this certification was both demanding and rewarding. As Kelsey shared, “I feel this certification and the knowledge it provided me over the course of earning it will not only help me, but also the City. It’s given me a better understanding of how to create more efficient projects through the management of people, time, and resources.”
Since becoming Project Manager, Kelsey has led several major City projects, including the Gateway Feature from construction through completion, the Ammann Road Reconstruction Project (now in design), the Wastewater Treatment Plant Phase 1 Expansion, and the Willow Wind/Red Bud Hill Water Line Relocation Project.
Carole Vanzant
Assistant City Manager Carole Vanzant recently earned her Credentialed Manager designation through the International City/County Management Association (ICMA). Carol has been an integral part of the City’s story for more than 25 years, serving in a variety of roles and guiding our community through growth and change.
The ICMA Credentialed Manager Program recognizes local government leaders who demonstrate a commitment to ethical governance, continuous learning, and professional development. Carole’s achievement reflects her ongoing desire to learn and find new ways to strengthen our organization.
Amanda Valdez
Deputy City Secretary Amanda Valdez, TRMC, was recently nominated as Deputy/Assistant Municipal Clerk of the Year by the Texas Municipal Clerks Association (TMCA). Over the past five years, Amanda has brought professionalism, compassion, and collaboration to every aspect of her work.
As President of the TMCA Alamo Chapter from 2023 to 2024, Amanda led with inclusivity and vision, creating opportunities for professional development across departments and expanding access to resources for smaller municipalities. Under her leadership, the Alamo Chapter was named TMCA Chapter of the Year. She has also served on several state-level TMCA committees, including Resolutions, Bylaws Review, and Membership (as Chair).
City Manager hosts Budgeting Guide for Local Governments series
This week, I kicked off the fall 2025 cohort of the A Budgeting Guide for Local Government series, hosted by ICMA. I’ve had the privilege of leading this course for six years alongside Dr. Michael Overton, Associate Director of Interdisciplinary Data Sciences at the University of Idaho.
The three-part series introduces city and county officials nationwide to the principles of performance-based budgeting, strategic financial management, and fiscal transparency. Drawing from my experience in Fair Oaks Ranch, I am able to highlight our city’s approach to long-term financial planning, communications, and data-driven decision-making.
Our work in Fair Oaks Ranch has helped strengthen this program over the years, offering a practical example of how even smaller cities can build nationally recognized budgeting and planning frameworks. We’ll continue with parts two and three of the series next week.
City Updates
City Hall closed for Columbus Day
City Hall will be closed on Monday, October 13, in observance of Columbus Day. Normal business hours will resume on Tuesday, October 14.
Oak Wilt reimbursement program
The City’s Oak Wilt Program is now accepting applications for FY 2025–26. The program assists residents in combating the spread of oak wilt by reimbursing up to 50% of the total cost of treatment, with a maximum reimbursement of $1,500 per property per fiscal year. Applications must be submitted within 30 days of treatment. As the program operates on a first-come, first-served basis, residents are encouraged to submit complete applications with all required documentation.
Election – November 4
The November 4 election is approaching. Texas voters will consider 17 proposed amendments to the state constitution, and the Boerne ISD Board has called for a Voter Approval Tax Rate Election (VARTE). Residents must vote in the county where they live.
- Monday, October 6: Last day to register or update your voter registration
- October 20–31: Early voting period
- Friday, October 24: Deadline to submit an Application for Ballot by Mail to your county’s Early Voting Clerk
- Tuesday, November 4: Election Day
Mayor’s recap
Mayor Maxton shares highlights from the October 2 City Council meeting, including updates on Unified Development Code amendments, discussion of a new speed limit for Rolling Acres Trail, tree mitigation planning tied to the wastewater project, and other council actions.
Boards and Commissions
Capital Improvements Advisory Committee (CIAC)
The Capital Improvements Advisory Committee will meet Thursday, October 16, at 9 a.m. at the Public Safety Training Room. The agenda includes recognition of outgoing members and appointment of a new Chair and Vice Chair, review of updated impact fee project summaries, and discussion of amended CIAC Rules of Procedure reflecting recent legislative changes. Staff will present updates on the Elevated Storage Tank, GBRA Water Main Extension, Dietz Elkhorn Water Line, and Wastewater Treatment Plant Phase 1 Expansion. The Committee will also receive the semiannual land use assumptions update and impact fee report, with the next semiannual meeting scheduled for March 17, 2026.
Quote of the Week
“How you do anything is how you do everything.” — T. Harv Eker
Department Updates
Public Works
Water and Wastewater: Normal Operations
Observation well
The current water level is 1,034.87 feet as of October 7, reflecting a five-foot decrease over the past month. GBRA Western Canyon remains in Stage 1, and the Trinity Glen Rose Groundwater Conservation District remains in Drought Stage 3.
Lead and Copper Rule sampling
In accordance with Texas Commission on Environmental Quality (TCEQ) requirements, our water utility must collect samples from 20 designated residences every three years. These homes are identified as higher risk for potential lead or copper exposure, typically due to age or service line materials. Samples were taken from kitchen or bathroom taps where water is regularly consumed.
Of the 20 samples, one tested higher than the action level for lead (0.015 mg/L) and none tested higher than the action level for copper (1.3 mg/L). Since the system met the 90th percentile for compliance, no further action is necessary. TCEQ has reviewed and accepted the results, which were also shared with participating homeowners. A minor labeling error in the initial submission was promptly corrected and resubmitted. The monitoring program remains a key safeguard, ensuring continued compliance with state and federal drinking water standards.
Total trihalomethane (TTHM) sampling
Third Coast Environmental recently collected third-quarter TTHM samples as part of TCEQ compliance monitoring. TTHMs are disinfection byproducts formed when chlorine reacts with naturally occurring organic matter in the water. Following the July flooding, elevated organic levels in Canyon Lake have contributed to higher TTHM formation.
The Guadalupe-Blanco River Authority (GBRA) anticipates improvement in the coming weeks as water temperatures drop and organic matter settles. Although this quarter’s result exceeded the Maximum Contaminant Level (MCL) of 0.080 mg/L, the system remains in overall compliance. TCEQ determines compliance using a locational running annual average (LRAA), and prior quarters were all below the MCL. As an additional measure, staff will reduce chlorine feed rates to help lower TTHM levels.
Water leak repairs
A total of seven leaks were repaired in the past month, including four water service lines, one well line, a leak at Water Plant 3, and a main break on Rock Oak Circle. All repairs were completed on the same day they were reported.
Well 21 repairs
Staff observed reduced inflow from Well 21 (at Fair Oaks Elementary School) during routine monitoring. In coordination with Boerne ISD and Rockin R Water Wells, repairs are scheduled for October 10–14 during the school’s extended break to minimize disruption and ensure campus safety. System operations remain stable.
Effluent main repair
The 8-inch effluent line to the Live Oak Effluent Storage Pond broke just outside the wastewater treatment plant walls (on golf course property). Treated effluent was redirected to Blackjack while repairs were completed, and routing has returned to normal operation.
Wastewater repairs and improvements
- Bottom of the Hill Lift Station: Pump #1 was pulled three times due to rags and wipes clogging the impeller; excessive debris was also found in the check valves. A recurring preventive maintenance work order has been established for monthly inspection of all lift station check valves.
- Setterfield Lift Station: The alternator switch controlling pump rotation was faulty, causing only one pump to operate in lead mode. After replacement by Alterman Electric, both pumps now alternate properly.
- School Lift Station: A tree branch from a neighboring property fell and damaged the lift station fence. The neighbor removed the debris, and minor fence repairs have been completed.
- Dewatering Press: A “loss of rotation” fault occurred on the conveyor system. After troubleshooting with the manufacturer (PW-Tech), the issue was traced to a failed rotation sensor. The sensor was temporarily bypassed to maintain wasting operations; a replacement part quote is pending, and PW-Tech’s service director will follow up.
- Sludge Pump House: Construction of the new sludge pump house is complete. Remaining work includes painting, electrical installation, and insulation.
- Product transition: After research, staff is phasing out enzyme blocks at lift stations in favor of EN-SOLV, a grease-dissolving agent for wastewater systems. EN-SOLV has shown faster, more effective results and is expected to save approximately $10,000 annually.
Tours and visits
Staff hosted a WWTP tour for two City Council members and the City Manager, providing an overview of current operations and recent improvements. Council members interested in a tour may contact Public Works Administrative Assistant Amanda Wade at City Hall.
Police Department
Trunk or Treat
Our annual Trunk or Treat is happening on Saturday, October 25 at 6 PM at Fair Oaks Ranch Elementary! Bring the whole family for a night full of trunk-or-treating fun, music and games, tasty food, and a dog costume contest with a chance to win a prize.
Come in costume, invite your friends and family, and get ready for one of the best nights of the year. You don’t want to miss it—it’s going to be a hauntingly good time!
National Night Out
National Night Out was a blast!
We spent Tuesday evening driving through the neighborhoods, hanging out with the fire department, and chatting with families and kids who came out to see us. We got to eat, laugh, and connect with our community—and the photos say it all! We had a great time, and we appreciate everyone who came out to spend the night with us.
Agenda Items
Consent Agenda
Unified Development Code amendments
The City Council will consider the second reading of an ordinance amending the Unified Development Code (UDC) to incorporate comprehensive policy and administrative updates. The amendments address screening standards, conservation development alternatives, subdivision design, site development waivers, use tables, conditional uses, tree regulations, sign standards, and drainage and erosion control language. Administrative updates improve organization, readability, and consistency. The City Council held a public hearing and approved the first reading on October 2.
Rolling Acres Trail speed limit
The City Council will consider the second reading of an ordinance reducing the maximum speed limit on Rolling Acres Trail from Ammann Road to Silver Spur Trail to 30 mph. The Transportation Safety Advisory Committee unanimously recommended the change after reviewing traffic data and resident feedback. The Council approved the first reading on October 2.
Financial Management Policy update
The City Council will consider amending the City’s Financial Management Policy and reaffirming the Investment Policy. The update adds new sections on encumbrance accounting, internal controls monitoring, and long-term financial planning, and introduces comprehensive reserve and debt management policies. The revised reserve policy defines target levels for the General Fund’s emergency and stabilization reserves and for utility fund reserves.
Consideration Items
Driveways ordinance amendment
Council will consider approving the first reading of an ordinance amending Chapter 3 of the City Code to update requirements for driveways passing through drainage channels. The amendment requires a pre- and post-construction topographic survey and a drainage analysis prepared by a registered professional engineer when a culvert is included in the driveway design. The revisions align driveway permitting with the City’s Unified Development Code and current drainage standards.
Arbor Day Tree Giveaway
The City Council will take action on a Free Tree Giveaway to offset the removal of trees from the Wastewater Treatment Plant (WWTP) Phase 1 Expansion and Plant 5 Ground Storage Tank projects. Scheduled for November 7 in recognition of Texas Arbor Day, the event will provide 109 trees in 3-gallon and 15-gallon sizes to residents, with an additional 11 trees designated for the Fair Oaks Ranch Golf and Country Club. This approach fulfills mitigation requirements in the Unified Development Code when on-site replanting is not feasible due to space or utility conflicts.
Texas Municipal League Region 7 director selection
The City Council will select a candidate for the Texas Municipal League (TML) Region 7 Director position on the TML Board of Directors. TML revised its election process in 2023 to conduct regional elections centrally rather than at in-person meetings. Region 7 includes Fair Oaks Ranch, and two candidates have been nominated for the position. The City’s vote must be approved by majority action of the Council and submitted to TML by October 23.
Workshops
Strategic Plan scope of work
The City Council will review and discuss the proposed scope of work for the City’s next Strategic Plan. The existing plan, adopted in 2019, guided more than 100 initiatives and will be formally sunset under Resolution 2025-25. The new plan will shape priorities beginning with the FY 2026–27 budget and will include measurable goals, objectives, and initiatives informed by community and council input. The draft scope of work outlines consultant qualifications, engagement requirements, and a project schedule from October 2025 through April 2026. Staff will incorporate Council feedback and issue a Request for Proposals, returning in December with a contract recommendation.
Reports
Strategic Plan scope of work
The City Council will review and discuss the proposed scope of work for the City’s next Strategic Plan. The existing plan, adopted in 2019, guided more than 100 initiatives and will be formally sunset under Resolution 2025-25. The new plan will shape priorities beginning with the FY 2026–27 budget and will include measurable goals, objectives, and initiatives informed by community and council input. The draft scope of work outlines consultant qualifications, engagement requirements, and a project schedule from October 2025 through April 2026. Staff will incorporate Council feedback and issue a Request for Proposals, returning in December with a contract recommendation.
This Week at a Glance
- ISO accepted the City’s improvement plan, the next step toward maintaining a 03/3Y fire protection rating.
- Utility Operator Garrett Sharp’s quick action prevented a potential accident on Dietz Elkhorn Road.
- The City began posting board and commission meeting videos on its YouTube channel.
- Early voting begins next week for the November 4 election.
Updates from the City Manager
Insurance Services Office (ISO) Rating Update
As reported in the October 3, 2025 Weekly Memo, the City received notice from the Insurance Services Office (ISO), now known as Verisk, that Fair Oaks Ranch’s public protection classification was scheduled for a “retrogression,” or downgrade, from Class 03/3Y to Class 04/4X. ISO evaluates fire protection and water systems in communities nationwide and assigns a classification that many insurance companies use when setting property insurance premiums. A lower classification number generally reflects stronger fire protection and can help reduce insurance rates.
Following receipt of the notice, both the City and Bexar County Emergency Services District No. 4 (ESD4)—the City’s fire and EMS provider—reviewed ISO’s findings and determined that the proposed downgrade primarily stemmed from incomplete or misinterpreted documentation. The City and ESD4 collaborated to develop an improvement plan addressing those issues.
Last week, the City submitted its formal improvement plan to ISO, which has been accepted. The City now has until June 2026 to complete all identified actions to maintain its current 03/3Y classification. Most of the improvements involve enhanced documentation of ESD4’s equipment, training, and operations. The City’s water system, which earned 34 out of 40 points in ISO’s review, performed strongly even without the future elevated storage tank that will further improve system reliability and fire flow capacity once completed.
Staff are working closely with ESD4 to ensure all necessary documentation is finalized and verified. Based on the improvement plan and ongoing coordination, the City fully expects to retain its current ISO classification.
2025 TML Handbook for Mayors and Councilmembers
The Texas Municipal League (TML) has released the 2025 edition of the Handbook for Mayors and Councilmembers. The handbook provides an overview of the functions, powers, and responsibilities of mayors and councilmembers in both home rule and general law cities.
Topics include policy development, budgeting and financial administration, council meetings, conflicts of interest, personal liability, and media relations. Highlights from the updated edition include:
- General Law vs. Home Rule Cities: Legal distinctions and sources of authority.
- Powers and Duties: Roles in oversight, public safety, planning, donations, purchasing, and other statutory functions.
- Council Meetings: Requirements under the Open Meetings Act and best practices for managing agendas and deliberations efficiently.
- Conflicts of Interest: Updated guidance on financial disclosures, recusals, and ethics laws.
- Sources of Information: Resources for training, legal reference, and TML assistance.
The 2025 version also reflects recent legislative changes affecting local governance and includes an expanded discussion on social media use and public information requests.
This resource has been added to the City’s Council Resources page for easy reference.
Utility Crew Prevents Potential Accident on Dietz Elkhorn Road
In our good news item for the week, I want to recognize the quick thinking and teamwork of our Utility crew on Thursday morning.
While driving to work, Utility Operator Garrett Sharp came across a serious road hazard on Dietz Elkhorn Road. Although the location was not a City job site and it was outside normal working hours, Garrett immediately took action. He called Water Supervisor Will Poole to report the issue and remained on-site to block traffic and warn motorists until help arrived.
Will responded right away, operating the backhoe to move the displaced road plate safely back into position. Maintenance Supervisor Clint Koerperich and officers from the Fair Oaks Ranch Police Department provided traffic control, ensuring vehicles could pass safely while the team secured the area.
Assistant Director of Public Works Steven Fried shared his appreciation for the crew, saying, “I’m extremely proud of the crew’s quick action and their commitment to public safety. Thankfully, one of our own encountered the hazard first and helped prevent a potential accident.”
Once the roadway was secured, staff contacted TexStar to report the incident. The City immediately engaged the contractor to correct the condition and reinforce safety protocols to prevent similar issues in the future.
City Updates
Oak Wilt Reimbursement
The City’s Oak Wilt Program is now accepting applications for the 2025–26 Fiscal Year.
The program assists residents in combating the spread of oak wilt by reimbursing up to 50% of the total cost of treatment, with a maximum reimbursement of $1,500 per property per fiscal year. Applications must be submitted within 30 days of treatment. As the program operates on a first-come, first-served basis, residents are encouraged to submit complete applications with all required documentation.
Election – November 4
Early voting begins next week for the November 4 election. Texas will hold a constitutional amendment election to consider 17 proposed amendments to the state constitution. Additionally, Boerne ISD Board calls for Voter Approval Tax Rate Election (VARTE). Residents must vote in the county where they live.
Boards and Commissions
Boards, Committees, and Commissions Video Now Available
This week, the City began publishing video recordings of its Boards, Committees, and Commissions meetings, delivering on a commitment made in August. The City’s YouTube site now features recent meetings of the Planning and Zoning Commission, Municipal Development District, and Capital Improvements Advisory Committee.
Going forward, the City will continue to publish future meetings of these bodies—as well as City Council meetings—to expand transparency and accessibility for residents.
Planning & Zoning Commission
On October 9, P&Z selected Shawna Verrett as Chairperson and David Horwath as Vice-Chairperson. Shawna has served as a Commissioner for the past two years, and David has served as Vice-Chairperson since January 2022. Staff plan to meet with Shawna and David on November 5 to provide an overview of the Comprehensive Plan, Future Land Use Map (FLUM), zoning, administrative processes, and development applications expected over the next few months.
Quote of the Week
“Your failures are your accomplishments because they make you prepared for whatever it is you are going to do next.” — Lee Daniels
Department Updates
Public Works
GVTC Fiber Install
The contractor began micro trenching for Phase 6 (Raintree Woods) and continues boring in Enchanted Oaks, with approximately 600 feet remaining in that area. Staff continues to coordinate closely with the contractor to ensure adequate spacing between existing utilities and proposed fiber infrastructure. Phase 6 marks the final stage of the project within Fair Oaks Ranch.
UDC Amendments
On October 16, Council approved the second and final reading of the ordinance, officially adopting the latest round of policy and administrative updates to the UDC. The amended UDC will be posted to the City’s website once all redline changes are incorporated into the document.
Post Oak Development
The developer plans to submit a draft Traffic Impact Analysis (TIA) next week and the preliminary plat for Phase 1 in the November/December timeframe. Staff continues to coordinate closely with the developer regarding the Ammann Road Reconstruction Project improvements. Input from the Post Oak Development team has been instrumental in addressing design challenges near the southern Post Oak driveway entrance, where several large culvert crossings are located.
Elevated Storage Tank
On October 9, the Planning and Zoning Commission held public hearings and recommended approval of the proposed Future Land Use Map (FLUM) and zoning designations for the EST property. The proposed designation, Community Facilities, is appropriate for governmental, religious, educational, health care, and social service uses and aligns with the designation for other City-owned properties. The City Council will hold a public hearing and consider the designation on November 6, with the second and final reading of the ordinance scheduled for November 20.
Interactive FLUM/Zoning Map
The first iteration of the City’s Interactive FLUM/Zoning Map has been completed and is undergoing internal review. This new online tool will provide quick access to FLUM and zoning information for each parcel within the City limits and ETJ. The map is user-friendly, and staff intend to use it during pre-development meetings with potential applicants. Following internal review, the map will be made available to the public on the City’s website, with a targeted release date of mid-November.
Cinco De Mayo Restaurant
The contractor continues site preparation for foundation and retaining wall concrete pours. Staff held a coordination meeting with the owner this week to discuss coordination with the SAWS Emergency Interconnect Project, which will be located along the eastern edge of the property. Both parties agreed that a cost-sharing arrangement would be mutually beneficial, and the owner plans to make a financial contribution toward the project instead of constructing a separate water line. Staff will continue to collaborate with the contractor as the project progresses toward construction completion in the May/June 2026 timeframe.
Building Codes (September 2025)
• Total permits issued: 37
• New home permits: 5
• Total inspections performed: 99
Police Department
Trunk or Treat
Our annual Trunk or Treat is happening next Saturday, October 25 at 6 PM at Fair Oaks Ranch Elementary! Bring the whole family for a night full of trunk-or-treating fun, music and games, tasty food, and a dog costume contest with a chance to win a prize.
Come in costume, invite your friends and family, and get ready for one of the best nights of the year. You don’t want to miss it—it’s going to be a hauntingly good time!
Finance Department
Policy Milestone
The City Council has adopted the amended Financial Management Policy, which now includes comprehensive Reserves and Debt Management policies. This is a major milestone for the City and reinforces its commitment to strong financial stewardship. The enhanced framework is designed to present the City favorably to rating agencies by clarifying reserve targets, uses, and replenishment, and by formalizing prudent debt planning and affordability practices.
Audit Readiness
The Finance team is closing out the fiscal year financial statements and preparing audit deliverables. External audit fieldwork is scheduled for the week of December 1, 2025. Preliminary year-end results will be presented at the November 6 City Council meeting.
Procurement Update
Strategic Plan – Request for Proposals Open\
The City is currently seeking proposals for the facilitation and development of a comprehensive Strategic Plan. This effort will include multiple engagements with both the community and City Council to ensure broad input and alignment with community priorities. Proposal submittals are due in November, with a contract award recommendation anticipated in December.
Upcoming Solicitation – City Facilities Master Plan
In the coming weeks, the City will release a Request for Proposals for a consultant to assist in developing a Master Plan for City facilities. This plan will help guide how the City optimizes existing facilities and plans for future space needs, ensuring infrastructure continues to meet the needs of a growing and evolving community.
Human Resources & Communications
As of today, the overall vacancy rate remains below 6%, a slight increase from last month but still well within the industry best-practice range of 5–10%. The annualized turnover rate has inched up to 15%, while the retention rate remains strong at 94%.
Currently, there is one Administrative Assistant position scheduled to reopen for recruitment next week, one Police Corporal position under active review with the hiring manager, two Maintenance Lead positions open (Drainage and Facilities), one Police Officer vacancy, and one IT Network Specialist position. In addition, one Maintenance Technician position is anticipated to become vacant before the end of this month.
This Week at a Glance
- Trunk or Treat – Record attendance at Saturday’s event hosted by the Police Department and City staff.
- Free Tree Giveaway – All 109 trees reserved within hours of posting ahead of the November 7 Texas Arbor Day event.
- Youth Court Event – Municipal Court will host Van Raub Elementary 5th graders November 6–7 in celebration of Municipal Court Week.
- Building Codes Inspector Hickman Elected to Regional ICC Board.
Updates from the City Manager
Texas Arbor Day Free Tree Giveaway
On October 16, the City Council approved a resolution to offset tree removals associated with the Fair Oaks Ranch Golf and Country Club property and the Wastewater Treatment Plant projects through a Free Tree Giveaway event. On Friday at 11 a.m., the City posted the online reservation form for residents to claim one of 109 available trees in three- and fifteen-gallon sizes. By 4 p.m., all trees had been reserved.
On November 7—Texas Arbor Day—residents will pick up their reserved three-gallon trees at City Hall between 10 a.m. and 2 p.m. Staff will deliver the fifteen-gallon trees during the same timeframe. The strong response to the giveaway—and turnout at Saturday’s Trunk or Treat—reflects that residents are actively engaging with the City’s communications and outreach. The Council’s foresight in establishing this event as a tree mitigation measure successfully provided a direct community benefit through increased tree canopy coverage across Fair Oaks Ranch.
Huge Turnout for Trunk or Treat
The Fair Oaks Ranch Police Department and City staff hosted what was likely the largest Trunk or Treat event to date on Saturday evening. Cars began lining up well before the 6 p.m. start, and by 6:15 the City Hall campus parking lots were full.
Early outreach from the City and Police Department helped drive strong attendance, and with several nearby events canceled due to weather, Fair Oaks Ranch Elementary quickly became the place to be on Saturday night. Families enjoyed decorated trunks, games, candy, and music as part of the City’s annual Halloween celebration.
The enthusiastic response—coming just a day after all available trees in the Arbor Day Giveaway were claimed within hours—continues to show that residents are actively engaging with the City’s outreach and community programs.
Budget in Brief
Finance Director Summer Fleming presented the City’s new Budget in Brief to the City Council at its last meeting. The Budget in Brief is a concise, easy-to-read companion to the full 213-page FY 2025–26 Adopted Budget, designed to make the City’s financial information more accessible to residents.
Modeled after the Popular Annual Financial Report, the Budget in Brief highlights key information about the City’s revenues and expenditures, strategic priorities, and major capital investments. It provides a clear overview of how resources are allocated to maintain essential services, fund infrastructure, and advance City Council priorities.
Prepared entirely in-house by the Finance Department using existing resources, the report reflects the department’s initiative to enhance transparency and public understanding of the City’s finances. The Finance staff deserves significant credit for independently developing this report as a valuable new resource for residents and council alike.
Staff Spotlight: Building Codes Inspector Elected to Regional ICC Board
Building Codes Inspector Hunter Hickman has been elected to serve on the Board of Directors for the Alamo Chapter of the International Code Council (ICC). The Alamo ICC Chapter, established in 2022, represents more than 100 members across 15 cities in the Alamo Area. The ICC is a nonprofit association dedicated to promoting building safety through the advancement of construction codes, standards, and training.
Hunter joined the Chapter in 2023 and has been an active member of both the Membership and Nominating Committees. While serving on the Nominating Committee, the Chapter President and Vice President nominated him as a Director-at-Large candidate. Following an interview process, Hunter was officially selected to serve a two-year term on the Board, with eligibility for one additional term.
Congratulations to Hunter—his professionalism and commitment to the building safety community are a great representation of the City and its staff.
City Updates
Oak Wilt Reimbursement Program and Workshop
The City’s Oak Wilt Program is now accepting applications for the 2025-26 fiscal year. The program helps residents combat the spread of Oak Wilt by reimbursing up to 50% of eligible treatment costs, with a maximum reimbursement of $1,500 per property per fiscal year. Applications must be submitted within 30 days of treatment. As the program operates on a first-come, first-served basis, residents are encouraged to submit complete applications with all required documentation.
The City and the Fair Oaks Ranch Homeowners Association also held an Oak Wilt Workshop yesterday at Spring Creek United Methodist Church. The session, led by the Texas A&M Forest Service and the City’s Environmental Program Manager, provided residents with information on identifying, preventing, and treating Oak Wilt.
Election – November 4
Early voting continues next week for the November 4 election. Texas is holding a constitutional amendment election to consider 17 proposed amendments to the state constitution. In addition, the Boerne ISD Board has called a Voter Approval Tax Rate Election (VARTE). Residents must vote in the county where they reside.
Quote of the Week
“Freedom is the only worthy goal in life. It is won by disregarding things that lie beyond our control.” — Epictetus
Department Updates
Police Department
Star Party Community Event
Fresh off the success of Trunk or Treat, the Police Department is already planning its next community event—a night under the stars for all aspiring astronomers and residents to enjoy. The Star Party will be held on November 15 at 8:30 p.m. at First Baptist Church of Fair Oaks Ranch on Ralph Fair Road. Additional details will be shared on the City’s social media channels as the event approaches.
Municipal Court
Youth Court Day Annual Event
In celebration of Municipal Court Week, our Municipal Court will host the 5th-grade classes from Van Raub Elementary School for an exciting and educational Youth Court Event. Sessions are scheduled for November 6 at 9:00 a.m. and 11:30 a.m., and November 7 at 11:30 a.m.
The event will highlight the vital role local courts play in upholding justice, ensuring fairness, and serving the community. Students will step into the world of law through a fully interactive mock trial experience—taking on key courtroom roles including judge, prosecutor, defense attorney, bailiff, juror, and witness—to learn firsthand how the court system works.
The mock trial scenario is designed to be both fun and educational, promoting civic responsibility, critical thinking, and teamwork in an age-appropriate way. To enhance the experience, the court will provide costumes and materials that help students embody their roles and bring the courtroom to life. Trials will be livestreamed on YouTube so parents, teachers, elected officials, and the community can share in the excitement and celebrate our students’ learning experience.
Public Works
Annual Street Maintenance Program
JCM has completed all fog seal applications and punch list items and has fully demobilized. Public Works staff also finished the final two in-house fog seal segments on Silver Spur Trail and Meadow Creek Trail, both connecting to FM 3351. With additional material remaining, the team refreshed the City Campus parking lot, which had needed attention. Pavement markings on Dietz Elkhorn by Interstate Barricades are approximately 99% complete. All striping and raised pavement markers (RPMs) have been installed, with only the crosswalks at Square Gate remaining. In the coming weeks, staff will install RPMs and repaint stop bars on the north side of the City. Once complete, the FY 2024–25 Pavement Preservation Plan will be officially closed out. Staff will meet in mid-November to begin developing the FY 2025–26 plan.
Dietz Elkhorn (East) Reconstruction
GVTC and AT&T continue relocating underground lines along Dietz Elkhorn Road. CPS is submitting a right-of-way permit to relocate the light pole near Chartwell Lane, and Spectrum is finalizing its relocation design. To keep the project on schedule while the City finalizes the Utility Services Agreement with the Corley Tract developer, staff will manage the design of the Dietz Elkhorn water line directly. The City’s consultant has been asked to prepare the design proposal, which will be presented to City Council for approval at a future meeting.
Gateway Feature
The contractor continues to work with CPS on final electrical connections. The transformer has been installed, and the meter installation and wire pull are scheduled. Vegetation is beginning to take root as the contractor continues watering the area. Staff plan to spread bluebonnet seeds in November for spring blooms.
Willow Wind/Red Bud Hill/Rolling Acres Trail Waterline Replacement
Progress continues on Red Bud Hill, with 50–100 feet of pipe installed daily, depending on soil conditions. After the water main is installed, the contractor will pressure test and disinfect the new line. Tentative water outages are scheduled the week before Thanksgiving to relay service connections. Notices will be sent in advance, and service will be restored before 5 p.m. each day.
WWTP Phase 1 Expansion
Staff expect to receive final bid documents next week and plan to advertise the project by the end of the month. Proposals will be evaluated based on best value to the City. Once a contractor is selected, staff will present a construction agreement to Council. Staff are also finalizing easements with Spirit Realty on the Golf Course property.
Ammann Road Reconstruction
The consultant is progressing toward 90% design plans, expected in December. Staff and the consultant have met with nearby utilities to begin resolving known conflicts. Conflicts with GBRA’s existing water main near the southern curve may require relocation, and redesign of the planned water main extension may also be needed.
This Week at a Glance
- Old Fredericksburg Road Reconstruction: Staff received revised cost estimates from Bexar County, reducing the project total to under $620,000
- TxDOT completed new striping and signage on the I-10/Fair Oaks Parkway frontage road off-ramps to clarify left-turn movement.
- Transportation Safety Advisory Committee will elect officers, review a draft checklist of traffic criteria for future requests, and hear updates on current projects.
- City Council will hold public hearings on the Elevated Storage Tank site, consider CIAC and Oak Wilt items, and hold workshops on SAWS Interconnect, Compensation Study, and Post Oak/Silver Spur speed limits, along with the FY 2024-25 Year-End Report.
Updates from the City Manager
Old Fredericksburg Road Reconstruction Update
Staff recently received revised cost estimates from Bexar County to repair and reconstruct Old Fredericksburg Road from I-10 to Dietz Elkhorn Road. Following discussions between the County and the City dating back to early 2024, Bexar County agreed to lead the design phase and solicit bids using its existing contractors. The current construction estimate is just under $620,000, down from an initial estimate of approximately $1 million.
This roadway segment lies adjacent to Fair Oaks Ranch but within the San Antonio ETJ portion of Bexar County. Under the proposed agreement, the City would annex the road and assume maintenance responsibility once construction is complete. The project was first discussed with the City Council in 2024, when the County confirmed its willingness to partner on design and cost-sharing. A revised interlocal governmental agreement is expected to come before the Council before the end of the year.
I-10 / Fair Oaks Parkway Intersection
Earlier this year, we reported that TxDOT was evaluating safety improvements at the I-10 and Fair Oaks Parkway intersection to re-align the left-turn lanes on the frontage road off-ramps. The previous configuration of dual left-turn lanes created confusion and near-misses as drivers turned onto Fair Oaks Parkway. TxDOT has now completed the work, installing new striping and signage on both frontage roads to improve visibility and delineation of turning movements.
Boards and Commissions
Transportation Safety Advisory Committee (TSAC)
The Transportation Safety Advisory Committee will meet next Wednesday, November 5, at 3:00 p.m. TSAC will elect a Chair and Vice Chair for the FY 2026-27 term.
The Committee will also review a draft checklist of traffic criteria intended to accompany future TSAC submittals. The draft checklist, prepared by committee members Al Schmidt and Chris Doepke, outlines information that may be required with future requests, including:
- Police data such as citations, warnings, and crashes over the past 12 months.
- Street conditions, including width, sight-distance issues, number of driveways and intersections, and presence of shoulders and sidewalks.
- Radar collection data, including traffic volumes, average speeds, and 85th-percentile speeds.
- Citizen input, including how many residents are affected, surveyed, and in support or opposition.
- Street classification under the City’s Comprehensive Plan (arterial, collector, connector, local, neighborhood, or rural).
Finally, staff will present an update on open and current TSAC requests, including recent action items such as the completed TxDOT striping and signage changes at the I-10 and Fair Oaks Parkway eastbound intersection, the Fair Oaks Parkway/Front Gate turn lane and radar work, Rolling Acres Trail speed reductions, and FM 3351 speed study coordination with TxDOT.
Quote of the Week
“In short, the straightforward and good person should be like a smelly goat—you know when they are in the room with you.” — Marcus Aurelius
Department Updates
Public Works
Water Leak Repairs
Staff responded to several leaks this past week, including two well lines on Dietz Elkhorn and one water main on Red Bud Hill. The emergency outage on Red Bud Hill affected five residents, and repairs were completed within three hours. The leak resulted in a loss of approximately 45,000 gallons, which flooded a portion of a nearby property. The City has been in close contact with the homeowner and will continue to assist through the claims process.
Capital Project Tracker
Following a demonstration to the City Council in July, the Capital Project Tracker is now live on the City’s website. The Tracker provides a project overview, timeline, financial information, photos, map location, and supporting documents for all active and upcoming water, wastewater, roadway, drainage, and building projects. Staff plan to update each project page at least monthly or when significant milestones are reached. Residents may subscribe to receive email notifications when updates are posted.
Willow Wind / Red Bud Hill / Rolling Acres Trail Waterline
Progress continues in Raintree Woods, which remains ahead of schedule. Next week, crews will focus on pressure testing new lines, paving, and right-of-way and driveway restoration. The contractor anticipates tie-ins and planned outages to occur after Veterans Day, tentatively scheduled for November 12–13. Notices will be sent to affected residents next week. Each outage is expected to last a few hours, with water service restored before 5 p.m. each day.
TxDOT FM 3351 Cibolo Creek Bridge Lane Closure
TxDOT has scheduled a lane closure on FM 3351 between Fair Oaks Parkway and Keeneland Drive for Thursday, November 6, from 8 a.m. to 5 p.m. The closure is required for asphalt paving at several driveway locations within the project limits. Flaggers will direct traffic around the work area, and the lane will reopen by 5 p.m. Motorists should expect delays or avoid the area if possible.
Agenda Items
Consideration Items
Elevated Storage Tank Zoning
The City Council will hold public hearings to amend the Future Land Use Map (FLUM) and establish Community Facilities (CF) zoning for approximately 2.9 acres at 329 Ammann Road, the city-owned site of the proposed elevated storage tank (EST). The CF designation supports public infrastructure and civic uses.
The new tank will improve water supply, pressure, and fire protection while increasing reserve storage during emergencies. The Planning and Zoning Commission held public hearings on October 9, 2025, received no public comments, and recommended approval of both amendments.
CIAC Rules of Procedure
The City Council will consider a resolution amending the Capital Improvements Advisory Committee (CIAC) Rules of Procedure. The amendments incorporate changes from Senate Bill 1883, which increase required industry representation from 40 to 50 percent and revise the process so that committee members elect their Chair and Vice Chair at the first meeting of each fiscal year. The update also removes the Council liaison’s role in preparing meeting agendas and formalizes the semi-annual meeting schedule on the third Tuesday of March and September. The CIAC reviewed and recommended approval of the amendments at its October 16, 2025, meeting.
Oak Wilt Donation
The City Council will consider accepting a $10,000 donation from the Fair Oaks Ranch Homeowners Association (FORHA) to support the City’s Oak Wilt Program. The donation will supplement the FY 2025-26 program budget, increasing available reimbursement funds for residents who treat or remove oak wilt-affected trees. The Oak Wilt Program, established in 2024, provides 50% reimbursement of eligible costs up to $1,500 per property each year. This contribution will allow more residents to participate and help slow the spread of oak wilt within the community.
Workshops
SAWS Interconnect
The Assistant Director of Public Works will present an update on the SAWS Emergency Interconnect Project, which will improve the City’s water-system resiliency by providing an emergency backup supply from the San Antonio Water System (SAWS) to Pressure Zone C. The original connection point near Fair Oaks Parkway and I-10 proved unfeasible because of a steel-encased main and required easements, so the interconnect has been relocated to Leslie Pfeiffer Drive within existing easements.
The 12-inch line will deliver up to 1,000 gallons per minute and maintain system pressure for several days during an outage. The total estimated cost is $393,030, offset by a $50,000 contribution from the adjacent Cinco De Mayo restaurant for fire-flow improvements. Pending direction from the City Council, staff will finalize the design amendment in November, present the interconnect agreement in December, bid the project in early 2026, and begin construction in May.
Compensation and Classification Study Final Report
The Director of Human Resources will present the final report from Evergreen Solutions, LLC on the comprehensive Compensation and Classification Study, launched in March 2025 to modernize the City’s pay structure and align compensation, benefits, and performance systems with long-term sustainability goals.
The workshop will review final recommendations in five key areas: benefits, job classifications, compensation, performance evaluations, and system administration. Highlights include exploring paid parental leave, tuition reimbursement, and HSA-eligible medical options; updating job descriptions and career progressions; modernizing evaluation practices with mid-year check-ins and competency-based criteria; and adopting clear administrative guidelines for cost-of-living adjustments and periodic market reviews.
Post Oak and Silver Spur Speed Limits
The City Council will discuss potential speed limit adjustments on Post Oak Trail and Silver Spur Trail following last month’s ordinance reducing the speed limit on Rolling Acres Trail from 35 mph to 30 mph. Council Member Ruben Olvera requested the item, noting that both Post Oak and Silver Spur—currently posted at 35 mph—may experience higher traffic volumes as drivers seek alternate routes to Ammann Road.
The City Council will consider several options, including maintaining current speed limits, submitting the matter to the Transportation Safety Advisory Committee (TSAC) for review, authorizing traffic studies at set intervals, or directing staff to prepare an ordinance to reduce one or both speed limits to 30 mph.
Reports
FY 2024-25 Preliminary Year-End Results and Investment Report
The Director of Finance will present the FY 2024-25 Preliminary Year-End Financial Report and Quarterly Investment Report for the period ending September 30, 2025.
The General Fund ended the fiscal year with revenues exceeding budget by $313,000 and expenditures about $760,000 under budget, resulting in a projected surplus of $964,000 and an estimated ending fund balance of $8.63 million. Property tax collections reached 99.5%, and sales tax revenue finished 5.2% higher than last year. Savings were largely driven by vacancies, software maintenance, and contracted services.
The Utility Fund reported operating revenues of $6.09 million, slightly above budget, and operating expenditures below budget by $147,000. After accounting for depreciation, the fund is projected to show a net increase in position of $1.31 million, with reserves totaling $20 million, including $10.87 million in capital assets.
During the final quarter, the City earned $310,392 in interest and held $33.42 million in total investments across Frost Bank, TexPool, TexPool Prime, and Texas CLASS.