City Secretary

Mission Statement

The City Secretary's Office is dedicated to delivering exceptional service to the community, along with providing support to the Mayor, City Council, and staff. We are committed to serving with fairness, honesty, integrity, transparency, and consistency as we are mindful of what a privilege it is to serve our citizens.

Core Responsibilities

The City Secretary's office, supervised by the City Manager and appointed by the City Council, handles the following duties:

• Prepares, posts, and advertises meeting agendas for the City Council, Boards, and Commissions.
• Attends and records minutes of all public meetings and hearings.
• Manages oaths of office, vacancies, and member management for the Council, Boards, and Commissions.
• Serves as the custodian and authenticator of all official City records and documents.
• Assists the City Council, Boards, and Commissions with their duties.
• Maintains and affixes the City seal to appropriate documents.
• Publishes legal notices related to City agendas and issues.
• Advises on parliamentary procedures.
• Develops and implements the City’s Records Management Plan.
• Administers municipal elections and accepts candidate Campaign Finance Reports.
• Processes Public Information Requests.
• Issues various permits and offers free notary services for non-business documents.
• Provides information and research assistance to the public and staff.
• Acts as a liaison between citizens and the City Council.
  
  

Notary Services

The City Secretary's Office performs notary services for its residents for personal matter documents having an appropriate notary statement on it. If witnesses are required, please bring them with you. An official form of ID must be presented. Please call City Hall at 210-698-0900 to confirm availability of a Notary.